Administrative Assistant -4

Location: Santa Clara, CA, United States
Date Posted: 10-27-2017
Position Role/Tile: Administrative Assistant
Location: Santa Clara, CA.
Requisition #: 7366553

In this role, you’ll help support Client charter to transform the IT industry and be responsible to:
Organize workflow by reviewing correspondence and determining importance of such, before distributing to executive.
Be responsible for organizing, managing, and driving execution, in conjunction with executive team, key projects.
Schedule and coordinate team/offsite meetings several times a year
Screen and direct incoming calls, correspondence and visitors.
Answer questions and furnish information to keep the executive's time free of minor detail work.
Responsible for the orderly establishment, maintenance and retrieval of information and correspondence daily to ensure immediate access to files.
Compose and edit correspondence on behalf of the executive.
Schedule appointments and coordinate arrangements for meetings ensuring the executive meets the commitments.
Coordinate and arrange all domestic and international travel.
Gather data from a variety of sources for inclusion in technical reports and presentations; performs independent research and prepares information for special projects as required
Develop, maintain, update, reconcile and analyze spreadsheet information for basic management reporting.
Interpret and relay company policy information; keeps executive informed of any deviation on items that may require personal attention and approval.
Act as a liaison between groups under the responsibility of the executive.
Attend designated conferences and meetings, taking and transcribing minutes.
Distribute workload and provide feedback as appropriate to other support staff.
Handle confidential material relevant to company operations.
Prepare information for senior management meetings.
Mentor, and may at times, direct other administrative staff.
Participate in interviewing other administrative staff. The perfect candidate for this role will have a demonstrated record of success in positions of increasing responsibility over the course of their career. She/he will have an outstanding track record and reputation for being proactive, assertive and detail oriented.

An ideal background will include:
Typically,10 years of related work experience.
Well organized, flexible with the ability to work under pressure.
Expert knowledge of computer software (Microsoft office suite).
Excellent phone etiquette.
Discrete, confidential and able to make sound judgement.
Work independently and accurately.
Mentors peers and colleagues.
Possess fundamental presentations skills.
Possess a high degree of skill in disseminating information.
Outstanding written and verbal communication skills.
Outstanding interpersonal skills.
Outstanding organizational skills and ability to manage multiple projects.
Able to understand department specific technical information.
Able to seek outside resources as needed.
Able to interface with high-level internal and external contacts.
Establish professional relationships as a means to achieve business results.
Influence others positively to implement change.
Awareness of manager's goals as well as department goals and objectives.
Demonstrate basic understanding of product development process.
Business acumen.
Able to prioritize and track department wide activities.
Certified Administration Professional designation preferred.
Business travel of approximately 10 or less percent yearly is expected for this position.

Central Business Solutions, Inc,
37600 Central Ct.
Suite #214
Newark, CA 94560.
Central Business Solutions, Inc(A Certified Minority Owned Organization)
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Central Business Solutions, Inc
37600 Central Court Suite 214 Newark CA, 94560
Phone: (510)-713-9900, 510-573-5500 Fax: (510)-740-3677
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