Administrative Assistant 

Location: Freeport, TX, United States
Date Posted: 09-21-2016
Position Role/Tile: Administrative Assistant
Location: Freeport, TX​​.
Requisition #: ALUSJP00001470

Days /Shift times: 8:00 - 4:30 
Will this role convert to full time: Possible 

 Job Description:
-General and executive administrative functions 
-Support Hydrogen Syngas Business Unit organization; report to Vice President 
-Work safely; promote safety within organization 
-Schedule, attend monthly sequential safety meetings 
-Assist in building safety requirements; promote and enforce good housekeeping 
-Manage calendars; schedule appointments; organize meetings/events for group 
-Manage office supplies, mail, phone coverage and other general administrative duties 
-Arrange travel (includes booking international and domestic flights, hotel, rental cars, etc) 
-Review expense reports, VISA purchasing card for accuracy and policy adherence 
-Process purchase orders, requisitions, ACEs online; set up vendors in Oracle 
-Arrange passport and international visas for group 
-Coordinate office space, moves/relocation 
-Professional appearance/attitude 
-Maintain office files/records; maintain personnel files 
-Prepare agendas/coordinate travel arrangements for visitors 
-Maintain strict confidentiality at all times 
-Review e-mail; proactively handle routine correspondence 
-Professionally interact with business contacts both inside and outside of company 
-Organize/facilitate accommodations for various meeting/conferences held by Hydrogen business 
-Process confidential personnel paperwork (prepare employee requisitions, pay increase forms, relocation, termination paperwork, etc) with a very high degree of professionalism/confidentiality 
-Prepare monthly expense reports 
-Financial/analyst functions 
-Assist with budget process; review/analyze monthly expenses 
-Track monthly expenses in Vista Plus and Oracle GL database 
-Knowledge of Client purchasing and accounting systems 
-Analyze data 
-Drive a project through to completion 
-Knowledge of organization, policy, procedures and personnel in order to operate with a great deal of latitude for independent judgment on routine issues

Central Business Solutions, Inc,
37600 Central Ct.
Suite #214
Newark, CA 94560.
Central Business Solutions, Inc(A Certified Minority Owned Organization)
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Central Business Solutions, Inc
37600 Central Court Suite 214 Newark CA, 94560
Phone: (510)-713-9900, 510-573-5500 Fax: (510)-740-3677
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